Graduation ceremonies usually take place a few weeks after the end of exams. Set the date as early as possible to ensure the availability of students and their guests, as well as any speakers and contractors you wish to involve. There is also a graduation candy bar wrapper included in this graduation party planner. You can get them here if you would like mini graduation candy wrappers or a 7 oz giant-sized Hershey candy bar wrapper, or another 1.55 oz graduation candy bar wrapper.

After the graduation ceremony, some schools hold a dinner. This precedes the evening party, which is almost systematic. These additional steps are a very positive conclusion to the students’ academic life. Which is why I kept the graduation party planner simple. In turn, I hope it makes the process feel a bit more manageable. Because when you break it down into smaller parts it’s not so complicated. Take it one thing at a time and you’ll do fine. In the handbook, you will find many highlighted areas of focus. Some will apply to your school, and some won’t. In either case, make sure that the venue is accessible to people with restricted mobility, that it has good lighting and sound, that it is the right size for the expected audience and that it is easily accessible both by public and private means of transportation. d) BudgetingAssemble food and drinks menu and corresponding grocery list. If you need coolers or other equipment for food, make sure you have those ready, too. We hope you found this guide on how to plan a graduation party helpful. And if you’re looking for additional ideas that will help you take your graduation party over the edge, you may also like the following resources: With or without a gown, the attire must be appropriate. Choose formal and simple clothing, and don’t forget to remind your guests about the dress code of the event when you send out the invitations.

This basic element of event planning is often feared as a burden, but it is the budget that will allow you to prioritise the various expenses and to make informed decisions. 2. Send invitations for the graduation ceremony Shutterfly offers a great range of graduation party supplies that can fit any party theme. Customize graduation party decorations with us in your grad’s school colors to celebrate their big day in style. Sometimes an external speaker is invited to give a graduation speech. This may be a public figure, someone from the graduates’ field of study or an inspirational leader. There are some classic speeches of this type that can serve as inspiration or even just to get you in the right frame of mind for delivery! An iconic example of this type of graduation speech is the one by British writer Neil Gaiman, called “Make good art”. Within this structure other elements can be added. The idea is to create a narrative that holds the attention of the participants and makes the event memorable. This can be done by using a master of ceremony to lead the event and even an external speaker to give an inspirational speech to put the icing on the graduation cake.If you pay attention to all the topics covered and the advice given, graduating students will enjoy the most important, and last, of their student events. Start buying decorations. Shopping early will make sure that you’re able to get everything you want. To properly manage capacity and material needs, which we will discuss shortly, it is important to have an idea of the final number of expected attendees. The easiest way to do this is to send a link where guests register to confirm their participation. Ideally, each student should be responsible for confirming their and their guests’ presence. Please note these printables are for personal use only. You do not have permission to sell them for profit or claim them as your own design.

Music: create a playlist to set the mood for the different moments of the graduation ceremony – from the arrival of the participants, through the transitional moments and the closing. You can also include an anthem or song that is representative of either the institution or a song that students feel reflects their time at the school. You might even consider hiring a band for the occasion. Some milestones in life deserve a special celebration, and graduation is definitely one of them. It marks the end of a period of study and the beginning of new horizons, an important transition for students. Video editing: Create a video montage with photos of the students during their time at the school to show on the day of the event – they will enjoy seeing photos they may not have remembered, reminiscing about fun moments and sharing them with their loved ones. The next step is to send out the invitations for the graduation ceremony. These days, it’s common to send out digital invitations, but regardless of your choice, you can get inspiration by searching the Internet for graduation ceremony invitation templates. Gather the best ideas and adapt them to fit your identity. Whether you plan a simple dinner or a party full of many friends and family, it’s important to get started early. Specific timeframes for planning a graduation party are provided below:Flawless Graduation Planning and OrganizationIs Easier With a Guide.Graduation planning in advance is the key to surviving the event. Preparing for the actual day of graduation is a significant undertaking. It’s essential all your planning executes flawlessly. The moment you are about to plan will result in a lasting memory for each and every one of your students (and their families to boot). That’s why we made one! Don’t forget to write a congratulations card to go along with your gift. For help on what to say, look to our resource on graduation messages and wishes .

If you are able to keep to a timely schedule, you’ll find your party prep to go much more smoothly. This will enable you to enjoy the party as much as you can. How To Throw A Graduation Party Guidelines The average person assigned to be this year’s Graduation Coordinator is equipped poorly for the grueling series of tasks ahead. What every Graduation Coordinator needs, and rarely receive, is a step by step planning handbook. This article is all about that guide.

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The graduation ceremony is a moment that students will always remember, and organising it requires special attention. To help you make this event a success, focus on these 6 key points. Summary Graduation is an official ceremony and is full of traditions, such as the wearing of graduation caps and gowns. Although you can embrace a more casual touch, it is best, if not necessary, to f ollow a protocol: Celebration Photo Boards: Design a celebration photo board with grad photos and your most cherished school memories to let your friends, family members, and loved ones see how far you’ve come. Depending on the type of graduation event you are hosting, its style, location, etc., you will need to call on a number of service providers to ensure the following needs: Like any other event a graduation ceremony needs to be well planned, detailed and coordinated. The first step is therefore to define the project and thus establish the structure within which you will organise it. a) Identify the organising team