We encourage applicants to be as consistent as possible when naming roles and avoid variations when listing multiple of the same type of roles, e.g. Research Assistant, Research-Assistant Assistant Researcher, RA. Please keep spellings and wording uniform across all roles entered. Please note, that for i4i finance forms the Organisation name field is free text instead of a validated drop down list due to the potentially high number of unregistered organisations involved in the research. Applicants will not be required to register organisations on i4i applications forms. Being a free text field applicants need to remain consistent when naming organisations, use the official name of the organisation and avoid any abbreviations. Organisation Type Enter a brief description that describes the cost item. This name will display on the totals table when saved. Organisation name Full Time Equivalent relates to the percentage involvement of a staff member required within each research project year up to a maximum of 100% per staff member in any given project year.

NIHR recommends that applicants liaise with their organisation’s finance colleagues to complete the financial plan. Staff Costs We encourage applicants to be as consistent as possible when naming grades and to try and avoid variations when listing multiple of the same grade, e.g. Band 7, B7, Band7.This guidance describes how to complete the Detailed Budget section of a stage 2 or single-stage funding application in the NIHR Research Management System (RMS). When completing the Annual Costs of Staff Posts section for the batched staff, the FTE section needs to reflect the total commitment required for all of the staff. In the example below, we are requesting six full time research nurses (i.e. 600% FTE) for 12 month over 5 years.

Once all the above fields are completed, the rate calculation field will automatically calculate using the Rate (%) and the Cost entered. This is the amount that will be charged to the NIHR.

An alternative method for finding a common denominator is to determine the least common multiple (LCM) for the denominators, then add or subtract the numerators as one would an integer. Using the least common multiple can be more efficient and is more likely to result in a fraction in simplified form. In the example above, the denominators were 4, 6, and 2. The least common multiple is the first shared multiple of these three numbers. Multiples of 2: 2, 4, 6, 8 10, 12 the decimal would then be 0.05, and so on. Beyond this, converting fractions into decimals requires the operation of long division. If costs are not required for certain years, then enter zero. Please note, if you try to save the application form without populating the costs, the validation will prompt you to complete a field (see example below). There may be a requirement for applicants to recruit a number of the same staff type, staff role, grade at the same organisation all on the same salary. To avoid duplication of activities, rather than putting an entering in per staff member we recommend you batch it into one entry.